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TAKE CONTROL OF YOUR PAPER

 

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Take control of Your Paper - Home   Pivotal Points Home

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A Pivot box is a virtual box of treasures for you.

 

Maybe it’s because I’m a hoarder, or maybe because I’m a librarian, or maybe both, but whenever I find a useful scrap of information, I store it.

 

I throw these gems into boxes or files and then return to them later and pore over the bits of wisdom I’ve collected.


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Pivotal Personal Best

 


Staying on top of the Paper Avalanche

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Someone asks for a copy of that document. Where is it? 

You know you have the information for that presentation somewhere. 

Or maybe you are fighting a losing battle to make sure the bills are paid on time, or your children go to the right performance on the right day.  Can you find that information?  Can you keep control of what has to be done when?

Say no to paper clutter.

Don’t let it accumulate. 

Use these systems to stay on top of the paper avalanche in your life.

Paper Filing - How to Set up a New System

We’re supposed to be in paperless society, right? There’s a proliferation of cyber-information on the Internet, scanners on every desk, e-mail, e-books, virtual catalogs, webinars, virtual property tours, and so much more available via computer, so why should we even have any paper floating around at all? If you’re like me, you are overwhelmed with the amount of paper that’s generated from the computer. Paperless? I don’t think so!

 

The CALM Paperwork set up

 

Paper Filing - How to Set up  New System

We’re supposed to be in paperless society, right? There’s a proliferation of cyber-information on the Internet, scanners on every desk, e-mail, e-books, virtual catalogs, webinars, virtual property tours, and so much more available via computer, so why should we even have any paper floating around at all? If you’re like me, you are overwhelmed with the amount of paper that’s generated from the computer. Paperless? I don’t think so!

 

 
Habits for Eliminating Paper Clutter

Why do we have so much paper? People have been talking for years about the "paper-less society". When will it actually happen? Here are some observations about paper and our habits surrounding paper to help get it under control.

 

The Noguchi filing system

 

The filing system proposed and used by Noguchi Yukio is worth a look. To employ the system, you'll need to discard many conventional notions about how to store paper documents. Here's how it works:

You need a set of A4 (letter)-sized envelopes and some way to mark the outside of the envelopes. If you want, you can color-code them with markers.

Take every document and store it in an A4-sized envelope with the flaps cut off, as shown here.

Mark the title and date of the document on the side of the envelope, as shown, and the envelopes are stored vertically on a bookshelf.

Don't attempt to classify documents. The color coding is optional, and only there to help you find documents more quickly.

Add any new document to the left end of the "envelope buffer." Whenever a document is used (i.e., the envelope removed from the shelf), return it to the left end of the bookshelf. The result of this system is that the most recent and frequently used documents move to the left, while documents that are rarely or never used migrate to the right.

Over time, some of the files on the right side of the shelf will be classified as "holy files" which you will retain indefinitely. Remove these from the shelf and store them in boxes. If a "holy file" is in use, it is part of the working file group at the left. Thus, holy files are really dead files which you cannot part with. Get them out of sight into a box.

When you need more space, throw away any documents that you consider "unnecessary."

Read more on Noguchi's system in this article by William Lise, or on Noguchi's website.

 

 


In Praise of Wastebaskets

How do you feel about wastebaskets? That's right, you read that correctly - your attitude toward your wastebasket will have a profound and  - yea verily -- mystical impact on your paper clutter.

Do not - I repeat DO NOT - think of your wastebasket as an evil enemy who gobbles up all your important data.  It is your sweet
and kind, loyal and true friend who needs to be nurtured and fed. 

So feed your wastebasket.

 

   

"Take Control of your Paper"

Learn techniques to control the flow of paper in your life

Tidy your desk, make it attractive and implement systems so that it stays that way.

Create a filing system that works for you.

Learn how to stay on top of the paper avalanche

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