Maximizing the Space in Your Office
How should my office be organized so I can be the most effective? Two main ideas to consider when answering this question are: what is your vision for the space and what is the function of the space? What do you want the office to look like? What purpose are you using the office for? If it is an office, then theoretically the function should be business related.
Next, go through all the items in your office and determine if they are consistent with the vision and the function of the space. For example, should children toys be in the office? Should off-season clothing be stored here? Some offices serve multiple functions. In this case, try to divide your office into zones. Keep the bill paying portion in one section and the scrapbooking section in another section. Any item that is not consistent with your vision and function needs to be evicted to other areas of the house, the trash, or donated.
Once you have evicted all items that don't belong, take a look at what is left. Then keep this rule in mind, "location, location, location". Items you use often should be within reach (desk top or desk drawers). Items you use once a week or less should be further away (lower desk drawers or file cabinet). Items you reference once a month or less should be even further away (file cabinet or book shelves or closet storage).
When you are deciding on new homes for items, remember to keep like items together. Notepad and pens and pencils near the phone. Mailing envelopes, stamps, packing tape grouped together in a mailing center. All active files in one location. Reference book in another location.
At this point, when you grouped your items together, decide if you need any organizing supplies to keep everything corralled. I hesitate to advise clients to purchase any supplies until they have purged and sorted their items and looked at the various storage containers they may already have in their home. Repurpose your items before you purchase new. Also, before you purchase supplies, measure! There is nothing as frustrating as purchasing containers that do not fit in the space.
Finally, decide on a system to maintain your office. I advocate stopping in the doorway on your way out of the office, turning around, and looking back. If your office does not look the way you want it to, go back, put files away, and then leave.
The above ideas should help you maximize your office space. You probably have more space than you realize.
Lisa Crilley Mallis the owner of SystemSavvy Consulting and the creator of the College Success Initiative. She has assisted many students, solopreneurs, and busy moms, increase productivity and decrease clutter. Visit http://www.SystemSavvyConsulting.com for more helpful tips.
